Memorandum

 Memorandum 

Memo is the short form of memorandum’s memo is a short piece of writing generally used for internal & external communication between the officers of the same level of the organization .

 From the above discussion we can conclude that a memo is a short form writing used every level of the organization.

                   

Uses of office memo 

A memo can be used for the following purpose: 

1)      To issue instruction to the staff .

2)      To give or seek suggestion .

3)      To request for help or information .

4)      To confirm a decision arrived at over telephone .

5)      To convey information .

6)      To provide response .

7)      To grant permission to do something .

8)      To seek explanation on some matter of conduct .

9)      It can also be used for future reference

The advantages  of memorandum

 Memorandum offers several advantages of an organization .some are mentioned below:

 1)A memorandum is a brief & simple media of exchanging written message 

2.Its a convenient media of writing communication 

3.No other expensive stationary needs to be used for memo as it used within the organization 

4.It serves routine purpose in the organization as it is used to exchange do to day 

5.In memo everything is written & that’s why there is no scope being disported

Disadvantages of memorandum: 

The major disadvantages of memorandum are given below: 

1.one of the major limitations of memorandum is that it has limited scope in use 

2.Memorandum is sent through peon or by post or in some cases through company’s e mail.

3.Memo is inflexible in nature.4.Memo leakage of any confidential information.

5.memo always contains single & simple issue. 

6.memo is primarily used as an internal means if communication 

7.The memo is becoming a dying method

Directions of memos 

1.Downward flow of memo: when memo moves to subordinates from superior it is called downward memo .It explains this tyeps of memo explain policy or processed.  

2.Upword flow of memo: This memos are written by subordinate from to their superior 

3.Horizontal flow of memo: When memos move from the individual to the individuals of same rank of organization level they are called horizontal memo. 

 So this is the technique of writing memo